Equipment and Services Contact List

Item
(in alphabetical order)		 Contact Name & E-mail Telephone Notes
Equipment/Props/Supplies (Internal)
Backdrop - yellow Peter Jordan,
Ron Eydt Village		 ext. 35178
  • Indicate desired length
  • Arrange delivery with Brad Vogt (Central Stores)
Banners Lynda Weigel ext. 36817
  • Self standing, vertical: 6.5'x3' "UW: Building a Talent Trust"(2)
  • "Welcome Alumni & Friends"
  • "Campaign Waterloo"
Karen Mason ext. 33580
  • 4'x6' nylon UW banner (flag)
  • 1.5'x2.5' podium banner
Barricades, waste & recycling containers, fire pit firewood Jerry Hutten ext. 32537
Chairs Donna Schell ext. 32207
  • Black chairs (100)
  • Wooden chairs
Wilma Balvert ext. 33197
  • Bistro chairs, $2 each
Chalkboard Donna Schell ext. 32207
Coat racks Can only provide small number of hangers (ask for hangers)
Display Boards
  • Blue & grey
  • Grey & grey
Extension Cords Werner Leuthold, Plant Operations ext. 33657 Send memo requesting them (maximum of 2); or go to tool room in General Services Complex and sign out extension cords with Jim
Jim Goodwin ext. 32836
Flags (& stands) Karen Mason ext. 33580
  • Canada
  • Ontario
  • UW
Ask Karen re: flag protocol
Flipchart Donna Schell ext. 32207
Greenhouse plants Del Whetstone ext. 33881 E.g.
  • Boston ferns
  • Diefenbachia
  • Feicus
  • Scheflera
Or, e-mail request to Les Van Dongen
Lectern (see also "Stage") Donna Schell ext. 32207
  • Simple wooden
  • Fancy with UW crest
Mascot: Alumni Pounce de Lion Chantel Franklin ext. 36225 Pounce: Most times you will need to provide 2 volunteers: one to be Pounce and a volunteer to be his escort
King Warrior Chris Gilbert ext. 35694
Retail Services:

UW Shop (gifts) 		Manager:
Darrell Kane

ext. 35363 For ideas and orders of UW apparel, swag, gifts, etc.
Beth Alemany ext. 35446 Buyer & Marketing Co-ordinator
Bookstore May Yan

ext. 32052
Manager (Acting):
s3parson@rsl.uwaterloo.ca 		ext. 35680 Trade Buyer
Signage, indoor Event organizer Typically created in landscape on white or crested paper to be posted around the event location
  • VIP room
  • Parking
  • Event location, directional
  • Sponsorship
  • Washroom
Signage, outdoor (directional) Donna Schell ext. 32207 Temporary
Peter Briant ext. 35429 With metal frame
Signs (UW)
(See also "Banners") 		Karen Mason ext. 33580
  • 23"x15" core plast
  • 19"x11" core plast, used on podiums
  • 14"x11" core plast
Stage (Riser)
(see also "Lectern")		 Donna Schell ext. 32207 4'x8' pieces, 8" high
Bob Zinger ext. 33650 For stages higher than 8"
Stage (Riser) skirting Karen Mason ext. 33580 Black skirting for 8" risers
Sign Shop/Plaques Bob Zinger ext. 33650 For custom signs, plaques, banners, screening, etc.
Equipment/Props/Supplies (External)
Curtains/crowd control barriers/stanchions/stage skirting etc. Hahn Rental 519-746-8955
Fax: 519-746-2188 		10-15' black curtain behind speaker
Flowers Event Organizer Wilma Balvert ext. 33196 Wilma can help design and order custom fresh floral arrangements
Tables/skirting A-Z Party World 519-725-5170 This can be ordered through Catering Services as well.
ABC Party-time Rentals 519-745-8274
Services (Internal)
Accessibility Van Ruth Hannah ext. 35082
Airflow (in a room) Bill Carol ext. 32349 After business hours call Mike ext. 2518
Assembly/Disassembly
(props, doors, etc.) 		Bob Zinger ext. 33650 Carpenters shop. Can custom create props, stairs etc.
Audio Visual Rosemary Chase (Booking) ext. 33031
  • No charge for equipment
  • No charge for technician during work hours
Audio Visual Video Conference Centre ext. 33031
Catering UW Catering ext. 84700 General Line
Wilma Balvert ext. 33196 Catering Supervisor
Simon Chan ext. 33795 Catering Manager
Karen Majaury ext. 33198 Administration
Ron Koelewijn
Food Services (V1)		 ext. 35137 Great as backup for outdoor barbeques if catering services is not available
Gary Molson
University Club		 ext. 33801
Rita Wiebe
MC Coffee & Donut Shop		 ext. 36373
Tom Strehl
Feds Catering		 ext. 36001
Cleanup - location Tom Galloway ext. 35676 Pre-event
Conference Centre & Accommodation Pam De Leo ext. 35829 Conference management services, incl. accomodation & meeting rooms
Elaine Brown ext. 32497 Visitor's Apartment booking, $75/night-2 week max. (top of Health Services building)
Roni Oestreich ext. 36360 Beacon Tower 1 & 2 bedroom furnished apartments for visitors $90/night, weekly & monthly rates avail.
St. Paul's 1-866-885-1465 ext. 203 Apartment units available with meal plan
Daily Bulletin Chris Redmond ext. 33004 Information procided via media relations (below)
UW Events Listing Jan Rorhbach ext. 33605
UW Events 		For assistance listing your special event in the main database.
Graphics Lorrie Winterhalt ext. 33612 For design consultation, online & print
Feds Marketing Department Melissa Onn ext. 36338 Manager
Health & Safety Kevin Stewart ext. 35814 Director
Media Relations Michael Strickland ext. 84777 Will provide (if appropriate)
  • Press release
  • Press kits
John Morris ext. 84435
Moving - Furniture / Props etc. Brad Vogt ext. 36305
Music Event Organizer
Parking Edward Danhousen ext. 33100 E-mail request:
  • Parking lot
  • Time & Date
  • # of vehicles
  • Account #
Parking (Needles Hall) Maria-Lucia (Lucia) Cristiu ext. 33800
Photography Chris Hughes ext. 36807 Request with Graphic Requisition. Also send event program/scenario in advance
Photography Signage Event Organizer Contact Annette Trudelle for wording. ext. 36061 For consent to use photographs
Plant Operations:
Electrical 		Werner Leuthold ext. 33657
Jim Goodwin ext. 32836
Police Sgt. Alan Binns ext. 35992 Contact him when govt. officials are in attendance
Speaking Notes (for UW President only) Brandon Sweet ext. 32726
  • President's Office to decide if notes required
  • Notes for other speakers responsibility of Event Organizer
Video Scott Charles ext. 36784
  • For video taping of your event
  • New! Ask Scott about Webcasts