Equipment and Services Contact List

Item (in alphabetical order)	Contact Name & E-mail	Telephone	Notes
Equipment/Props/Supplies (Internal)
Backdrop (gold)	Susan Keppler Ron Eydt Village	ext. 35833	Indicate desired length Arrange delivery with Brad Vogt (Central Stores)
Banners	Hilda Hofstetter	ext. 32036	Self standing, vertical: 6.5'x3' "UW: Building a Talent Trust"(2) "Welcome Alumni & Friends"
Banners	Karen Mason	ext. 33580	Self standing, vertical: 6' - "University of Waterloo" (2) 1.5'x2.5' podium banner
Barricades, waste & recycling containers, fire pit firewood	Jerry Hutten	ext. 32537
Chairs	Donna Schell	ext. 32207	Black chairs (50) Wooden chairs
Chairs	Wilma Balvert	ext. 33196	variety of chairs
Chalkboard	Donna Schell	ext. 32207
Coat racks			Can only provide small number of hangers (ask for hangers)
Display Boards			Blue & grey Grey & grey
Power Source	Plant Operations	ext. 33657	Send memo requesting a maximum of two sources or go to tool room in General Services Complex
Power Source	Gerd Kursikowski	ext. 32836
Flags (& stands)	Karen Mason	ext. 33580	Canada Ontario uWaterloo Ask Karen re: flag protocol
Flipchart	Donna Schell	ext. 32207
Lectern (see also "Stage")	Donna Schell	ext. 32207	Simple wooden lectern Presidential lectern
Mascot: Alumni Pounce de Lion	Johnny Trinh	ext. 36225	Pounce: Most times you will need to provide two volunteers: one to be Pounce and a volunteer to be his escort
King Warrior	Jenny Mackay	ext. 37126
Retail Services Waterloo Shop (gifts)	Darrell Kane	ext. 35363	For ideas and orders of university apparel, swag, gifts, etc.
Retail Services Waterloo Shop (gifts)	Beth Alemany	ext. 35446	Buyer & Marketing Co-ordinator
Bookstore	May Yan	ext. 35221
	Susan Parsons	ext. 35680	Trade Buyer
	Ryan King	ext: 36143	to have an event viewed on the Retail Services Digital Display Network.
Signage, indoor	Event organizer	Typically created in landscape on white paper and posted around the event location	VIP room Parking Event location, directional Sponsorship Washroom
Signage, outdoor (directional)	Donna Schell	ext. 32207	Temporary
Signage, outdoor (directional)	Peter Briant	ext. 35429	With metal frame
Signs (See also "Banners")	Karen Mason	ext. 33580	23"x15" core plast 19"x11" core plast, used on podiums 14"x11" core plast
Stage (Riser) (see also "Lectern")	Donna Schell	ext. 32207	4'x8' pieces, 8" high
Stage (Riser) (see also "Lectern")	Bob Zinger	ext. 33650	For stages higher than 8"
Stage (Riser) skirting	Karen Mason	ext. 33580	Black skirting for 8" risers
Sign Shop/Plaques	Bob Zinger	ext. 33650	For custom signs, plaques, banners, screening, etc.
Equipment/Props/Supplies (External)
Curtains/crowd control barriers/stanchions/stage skirting etc.	Hahn Rental	519-746-8955 Fax: 519-746-2188	10-15' black curtain behind speaker
Flowers	Event Organizer or Wilma Balvert	ext. 33196	Wilma can help design and order custom fresh floral arrangements
Tables/skirting	ABC Party-time Rentals	519-745-8274	This can be ordered through Catering Services as well.
Services (Internal)
Accessibility Van	Ruth Hannah	ext. 35082
Airflow (in a room)	Bill Carroll	ext. 32349	After business hours call Mike ext. 519-888-4813
Assembly/Disassembly (props, doors, etc.)	Bob Zinger	ext. 33650	Carpenters shop can custom create props, stairs etc.
Audio Visual	Rosemary Chase (Booking)	ext. 36964	No charge for equipment No charge for technician during work hours
Audio Visual Video Conference Centre		ext. 33031
Catering	UW Catering	ext. 84700	General Line
	Wilma Balvert	ext. 33196	Catering Supervisor
	Simon Chan	ext. 33795	Catering Manager
	Karen Majaury	ext. 33198	Administration
	Ron Koelewijn Food Services (V1)	ext. 35137	Great as backup for outdoor barbeques if catering services is not available
	Gary Molson University Club	ext. 33801
	Rita Wiebe MC Coffee & Donut Shop	ext. 36373
	Tom Strehl Feds Catering	ext. 84090
Cleanup - location	Tom Galloway	ext. 35676	Pre-event
Conference Centre & Accommodation	Susanne Keppler	ext. 35833	Conference management services, including accommodation & meeting rooms
	Elaine Brown	ext. 32497	Visitors' Apartment booking, $75/night-2 week max. (top of Health Services building)
		ext. 36360	Beacon Tower 1 & 2 bedroom furnished apartments for visitors $90/night, weekly & monthly rates available.
	St. Paul's	1-866-885-1465 ext. 203	Private guest rooms available
Creative Services	Lorrie Winterhalt	ext. 33612	For design consultation, online & print
Daily Bulletin	Chris Redmond	ext. 33004
Events Listing (uWaterloo)	Chris Redmond	ext. 33004 UW Events	For assistance listing your special event in the main database.
Feds Marketing Department	Kevin Suess	x36338	For design consultation, online & print
Health & Safety	Kevin Stewart	ext. 35814	Director
Media Relations	Michael Strickland	ext. 84777	Will provide (if appropriate) News release Media kits
Media Relations	Pamela Smyth	ext. 84435
Moving - Furniture / Props etc.	Brad Vogt	ext. 36305
Music	Event Organizer
Parking	Edward Danhousen	ext. 33100	E-mail request: Parking lot Time & Date # of vehicles Account #
Parking (Needles Hall)	Maria-Lucia (Lucia) Cristiu	ext. 33800
Photography	Creative Services	ext. 36807	Request with Graphic Requisition. Also send event program/scenario in advance to photographer assigned
Photography Signage	Event Organizer	Contact Karen Mason for signage at ext. 33580	For consent to use photographs
Plant Operations: Electrical	Jim Goodwin	ext. 32836
Police	Sgt. Alan Binns	ext. 35992	Contact him when govt. officials are in attendance
Speaking Notes (for University of Waterloo President only)	Marlene Haehn	ext. 32203	President's Office to decide if notes required Notes for other speakers responsibility of Event Organizer Complete a Speech Request Form
Video	Scott Charles	ext. 36784	For video taping of your event New! Ask Scott about Webcasts